Financial Breakdown & Timeline
$3,000 per person, all in. Here's exactly where that money goes, the payment schedule, and what families should budget separately.
Line by Line
Exact Expense Breakdown
| Item | Cost | Covers |
|---|---|---|
| Philmont Trek Fee | ~$1,850.00 | Base trek registration with Philmont Scout Ranch |
| Early Arrival Fee (1 Day) | $45.00 | Extra meals and trail tenting for altitude acclimation |
| Troop Prep & Shared Equipment | $200.00 | Practice hikes, stove fuel, shared crew gear |
| Class B Crew Shirts | $25.00 | Two custom Liberty Troop shirts |
| Travel Sacks | $15.00 | Mesh/laundry sacks for flights and sorting bear bags |
| Round-Trip Flights (PHL–DEN) | $450.00 | Includes 1 checked bag per person |
| Ramblin' Express Charter Bus | $365.26 | Denver to Philmont round-trip ground transport |
| Calculated Subtotal | $2,950.26 | |
| Rounded Program Cost | $3,000.00 |
Budget Buffer Policy
The subtotal is rounded up to absorb potential 2028 airline fee increases, inflation, and final Philmont rate adjustments. Any remaining funds return to the troop account.
Plan Ahead
Timeline & Payment Schedule
Mark these dates. All payments should be coordinated with Troop Treasurer Mr. Baker (jybaker@hotmail.com).
Mid-September 2026
Initial Troop Interest Meeting
Families gather to hear the full plan and ask questions before committing.
August 1, 2027
$150.00 Deposit Due Per Person
Secures your scout's spot on the roster.
September 1, 2027
Payment 1 Due — Half of Total Trek Cost
Dropping out after this date results in no refund unless another scout or advisor fills the spot.
April 1, 2028
Final Payment Due
Missing this deadline results in removal from the trek roster.